Executive Assistant

Job Description: Provide Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for executives. Handle Correspondence: Draft and edit emails, memos, reports, and other documents on behalf of executives. Manage Communication: Screen phone calls, take messages, and respond to inquiries professionally and promptly. Coordinate Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives as needed. Maintain Records: Organize and maintain electronic and physical filing systems, ensuring efficient retrieval of documents. Assist with Special Projects: Support executives with various projects, research tasks, and presentations as required. Exercise Discretion: Handle confidential information with utmost discretion and maintain confidentiality at all times. Support HR Functions: Assist with minor human resources tasks such as filing contract addendums, coordinating with HR hiring firms, and maintaining personnel records as directed by HR or executive leadership. Track Project Hours: Manage records on a weekly basis to track hours per project, ensuring accurate and up-to-date information for reporting and invoicing purposes. Create Standard Operating Procedures (SOPs): Lead and assist in the creation of standard operating procedures for the operation, ensuring clarity and consistency in processes and workflows. Skills Abilities: strong organizational skills, attention to detail, excellent communication abilities, proficient in managing calendars, arranging meetings, handling correspondence efficiently, adaptability, discretion, and the ability to handle confidential information with integrity are crucial Education Background: 3-5 years experience in a similar industry (construction, manufacturing, heavy industrial) Excellent Office 365 skills mandatory Business Degree or Diploma or Certificate preferred