office administrative assistant

Work Term: Permanent Work Language: English Hours: 35 to 44 hours per week Education: College/CEGEP Experience: 1 to less than 7 months Work setting Willing to relocate Transportation company Tasks Arrange and co-ordinate seminars, conferences, etc. Supervise other workers Establish and implement policies and procedures Train other workers Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Respond to employee questions and complaints Order office supplies and maintain inventory Oversee payroll administration Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Recruit and hire staff Perform basic bookkeeping tasks Conduct performance reviews Plan, organize, direct, control and evaluate daily operations Supervision 16-20 people Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word Quick Books Adobe Acrobat Reader Electronic mail Security and safety Vulnerable sector check Transportation/travel information Own transportation Willing to travel Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Personal suitability Ability to multitask Excellent written communication Flexibility Team player Client focus Reliability Time management Screening questions Are you willing to relocate for this position? Do you currently reside in proximity to the advertised location? Support for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Offers mentorship programs that pair newcomers and/or refugees with experienced employees Support for Veterans Provides awareness training to employees to create a welcoming work environment for Veterans Supports Veterans in translating their military skills and experience into the language of the civilian job market Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) Support for Indigenous people Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) Supports for visible minorities Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities