Accounts Payable (AP) Coordinator

Description COMPANY OVERVIEW Venterra Realty is a well-capitalized, privately held investment and technology company with ~ $5.0+ billion in managed assets and $375+ million in revenues. It owns and operates over 80 multi-unit residential properties in the highest growth cities in the United States.We’re honored to have received numerous workplace recognitions including being named one of by and one of , one of six times, and to have been named a four-time winner! We are looking for people who: Have strong personal values and want to work for a values-based companyAre ambitious and hard working with exceptionally high personal standardsEmbrace problem-solving and learning new skillsThrive in a rapidly changing and high growth environmentAre passionate about driving continuous improvements and the use of technology with data to drive business resultsTHE OPPORTUNITY Our Accounts Payable department is a technology driven Team that utilizes key targeted solutions (RMIS, VPD, & FIS) to manage its daily activities. Venterra is currently upgrading its financial systems by implementing the ERP Oracle Cloud Fusion and recently implemented Coupa, an end-to-end procurement system. The application of technology is critical for continuous improvement to deliver exceptional customer service for both Venterra’s Corporate Family Office located in Toronto and for its onsite US Operational teams. To support this exciting journey, we are seeking an Accounts Payable Coordinator who is a highly motivated individual with extensive Accounts Payable experience that has developed their experience in a fast-paced, and dynamic environment. The candidate will be expected to be able to analyze information, Accounts payable best practices and controls to effectively support he timely payments to all vendors. The Accounts Payable Coordinator will assist with growth-induced volumes and contribute to building a leading-edge Accounts Payable department focused on innovation and excellence. Relationship building with both internal and external stakeholders including property staff and vendors will be a main priority for this role. The Accounts Payable Coordinator will be responsible for owning the full cycle Accounts Payable invoice processing for a growing portfolio of accounts. KEY JOB RESPONSIBILITIES Support the optimization of financial transactions and systemsBuild relationships with suppliers through timely paymentsBeing the first point of contact for operating requests for the department and managing AP requestsOverseeing the invoicing process for Venterra’s vendors Assist in streamlining the accounts payable invoice processComply with national and local financial regulationsInvoice Receipt Management: Paper Mail, Outlook, JiraRecurring & Utility Invoice Maintenance (new properties/suppliers)Exception Handling – recurring template to invoice amount varianceDownloading of utility bills from sites to E-Invoicing folder (sites which don’t allow auto-pulls)Invoice Approval maintenance & follow up Investigating variances, analyzing, reconciling and resolving account 3 way match discrepanciesAnalyzing and processing month-end accounting accrualsIdentifying and participating in process improvement initiatives, ad-hoc projects and report as needed (. oversight of our automated local vendor invoicing process, reviewing dashboard variances for efficiency opportunities)CANDIDATE PROFILE University or College education in business or related disciplineExperience in accounts payable (or accounts receivable)Experience with accounting software and online platformsExcellent communication and organizational skills with a strong attention to detailAptitude to prioritize workload and commit to service level agreements and timelinesNatural curiosity and willingness to dig into the detail and learn new skillsAptitude to leverage technology to gain efficiencies and improve processesIntermediate proficiency in Microsoft Office suite, with strong Excel skills preferredWorking knowledge of (or willingness to learn) SQL and VBA, experience with Oracle an assetStrong mathematical skillsVenterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.