Executive Assistant | [IRI067]

Are you a highly organized professional with a knack for providing exceptional administrative support? We are seeking an Executive Assistant to join the Town of Pincher Creek’s Administrative team and play a pivotal role in supporting our Chief Administrative Officer (CAO), members of Council, and the smooth operation of municipal governance. In this critical role, you will handle a wide range of responsibilities, from preparing confidential documents and tracking council resolutions to facilitating council meetings and ensuring top-notch customer service. Your ability to manage multiple tasks, maintain confidentiality, and exhibit professionalism will be essential in contributing to the effective functioning of our municipality. If you possess excellent communication skills, an eye for detail, and a proactive attitude, we invite you to apply. Your contributions will directly impact the efficiency and effectiveness of our municipal operations, making a difference in our community. Join us and be part of a dedicated team committed to excellence in public service! MAJOR RESPONSIBILITIES 1. CUSTOMER/PUBLIC SERVICE - Ensure external customer satisfaction through prompt and courteous assistance. 2. OFFICE OF THE CAO - Administrative support. - Prepare confidential documents and Requests for Decision (RFD) to council. - Track council resolutions. - Prepare and manage correspondence. - Schedule, attend, and take minutes for CAO meetings as directed. 3. COUNCIL SUPPORT - Prepare accurate council minutes. - Facilitate council orientation. - Support members of council in scheduling, logistics and correspondence. - Attend regular evening council meetings, committee of the whole meetings, special council meetings, joint council meetings and other meetings as directed by the CAO. 4. OTHER DUTIES - Attend/conduct meetings as required, ensuring professional conduct. - Adhere to health and safety policies and procedures and take ownership of problem solving. - Demonstrate professionalism and integrity in the workplace. - Assist with emergent or unforeseen tasks as required. - All other duties as assigned by either supervisor or the CAO. 5. EMERGENCY MANAGEMENT - Participate in Emergency Coordination Centre with a designated role. - Participate in training activities related to PCREMO. QUALIFICATIONS - High School diploma - Excellent analytical, problem-solving, and decision-making abilities - Exceptional attention to detail and accuracy, with a focus on meeting deadlines - Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. - Ability to maintain confidentiality and handle sensitive information with discretion - Class 5 driver’s license ASSETS - Formal administrative education and experience - Knowledge of Provincial and Municipal legislation - Knowledge and experience in organizing and filing systems - Previous experience working in the public sector - Administrative training Job Types: Full-time, Permanent Pay: $59,000.00-$68,000.00 per year Benefits: - Company events - Company pension - Dental care - Disability insurance - Employee assistance program - Extended health care - Life insurance - On-site parking - Paid time off - Vision care - Wellness program Schedule: - Monday to Friday Work Location: In person #J-18808-Ljbffr