Marketing & Admin Coord. (18 month contract)

This is an 18-month mat leave coverage, with potential to stay on as a permanent employee at CBRE! ABOUT CBRE Would you like to work at the Worlds largest commercial real estate brokerage and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industrys best talent? If so, we want to hear from you! Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you! Be a part of the industry that shapes our cities and our lives. JOB SUMMARY Provides general marketing and some administrative support to a group of sales professionals. Collects, compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results. ESSENTIAL DUTIES AND RESPONSIBILITIES Use templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages while displaying professionalism and maintaining the CBRE brand, company standards and legislative requirements. Answers, screens and directs incoming telephone calls. Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications. Composes and prepares routine correspondence, faxes and emails for sales professionals. Maintains and updates relevant databases and assists with website updates. Organizes and maintains filing system, file correspondence and other records. Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws. Carries out special projects and assignments as requested. Work on ongoing long-term assignments while prioritizing day to day tasks. May coordinate schedules and appointments for sales team members. May attend sales team meetings for the purpose of recording meeting minutes or action items. May be responsible for coordination/planning and execution of special events and conferences for client, or sales team. Performs other duties as assigned. QUALIFICATIONS Post-secondary education is required 1+ years experience providing administrative and/or marketing and graphic design support to multiple or team of professionals; work experience in sales or marketing environment preferred Proficiency and experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) preferred. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence, with exceptional attention to detail. Ability to provide efficient, timely, reliable and courteous service to clients and team members. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Ability to be proactive and problem solve. Excellent written/verbal communication skills in order to effectively and confidently communicate with clients in person, by phone or by email. Strong organizational and analytical skills. Ability to determine and respond to conflicting priorities, as well as multi-tasking various projects within the team. Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign required. Ability to work independently and collaboratively within a team environment and within a corporate office structure. Positive and professional outlook. Open to learning new skills/tasks as required. Basic knowledge of accounting preferred. Can we inspire you to join? At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential. Enjoy workplace flexibility in a global organization with our modern, Well-Certified Offices proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, great work is accomplished. Come experience the employee advantage at CBRE. We look forward to hearing from you!