office administrative assistant

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 35 hours per week Education: Expérience: Education College/CEGEP or equivalent experience Work setting Real estate Tasks Supervise other workers Train other workers Train, direct and motivate staff Assign, co-ordinate and review projects and programs Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Organize staff consultation and grievance procedures Oversee payroll administration Plan, organize, direct, control and evaluate daily operations Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Conduct research Perform data entry Provide customer service Recruit and hire workers and carry out related staffing actions Maintain and manage digital database Perform basic bookkeeping tasks Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Computer and technology knowledge Google Docs MS Excel MS Outlook MS Word Electronic mail Technical terminology Business Area of work experience Purchasing, procurement and contracts Area of specialization Correspondence Reports and records Contracts Financial statements Invoices Charts, tables, graphs and diagrams Project management Work conditions and physical capabilities Work under pressure Tight deadlines Attention to detail Repetitive tasks Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Accurate Client focus Adaptability Quick learner Experience 7 months to less than 1 year Support for newcomers and refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Supports newcomers and/or refugees with foreign credential recognition Offers mentorship programs that pair newcomers and/or refugees with experienced employees