Administrative Assistant - Office

Work Term: Permanent

• Work Language: English

• Hours: 30 to 45 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: Experience an asset Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Record and prepare minutes of meetings, seminars and conferences

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Order office supplies and maintain inventory

• Arrange travel, related itineraries and make reservations

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents

• Respond to employee questions and complaints

• Oversee the preparation of reports

• Assign, co-ordinate and review projects and programs

• Organize and administer staff consultation and grievance procedures

• Oversee payroll administration

• Plan, organize, direct, control and evaluate daily operations Computer and technology knowledge :

• Google Docs

• MS Excel

• MS Word

• Quick Books Technical terminology :

• Business Area of specialization :

• Construction Transportation/travel information :

• Own transportation

• Willing to travel

• Valid driver's licence Work conditions and physical capabilities :

• Fast-paced environment Personal suitability :

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Reliability

• Team player Screening questions :

• Are you available for the advertised start date?

• Are you currently a student?

• Are you currently legally able to work in Canada?

• Are you willing to relocate for this position?

• Do you currently reside in proximity to the advertised location?

• Do you have previous experience in this field of employment?

• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?

• What is the highest level of study you have completed?

• What is your current level of study? Workplace information :

• Remote work available Health benefits :

• Dental plan

• Disability benefits

• Health care plan

• Vision care benefits Financial benefits :

• Mileage paid Long term benefits :

• Group insurance benefits

• Life insurance Other benefits :

• Learning/training paid by employer

• Parking available