administrative assistant

  • Surrey
  • Seashell Professional Services Ltd
Work Term: Permanent Work Language: English Hours: 35 hours per week Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 years Work setting Willing to relocate Consulting firm Budgetary responsibility 0 - $100,000 Tasks Arrange and co-ordinate seminars, conferences, etc. Plan and control budget and expenditures Establish and implement policies and procedures Train other workers Train, direct and motivate staff Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Manage training and development strategies Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Negotiate collective agreements on behalf of employers or workers Plan, organize, direct, control and evaluate daily operations Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Supervise office and volunteer staff Supervision 3-4 people Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word MS Office Area of specialization Correspondence Reports and records Invoices Transportation/travel information Public transportation is available Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Quick learner Screening questions Are you currently legally able to work in Canada? Are you willing to relocate for this position? Health benefits Health care plan Other benefits Free parking available