administrative assistant - office

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Secondary (high) school graduation certificate Experience: 7 months to less than 1 year Tasks Arrange and co-ordinate seminars, conferences, etc. Plan and control budget and expenditures Supervise other workers Establish and implement policies and procedures Train other workers Train, direct and motivate staff Assign, co-ordinate and review projects and programs Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Manage training and development strategies Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Negotiate collective agreements on behalf of employers or workers Organize staff consultation and grievance procedures Oversee payroll administration Plan, organize, direct, control and evaluate daily operations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Perform data entry Work with the marketing department to understand and communicate marketing messages to the field Recruit and hire workers and carry out related staffing actions Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Conduct performance reviews Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Supervise office and volunteer staff Supervision 5-10 people Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Project MS Access MS Office Quick Books Adobe Acrobat Reader Electronic mail Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision