Real Estate Administrative Assistant

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!! Compensation: $35,000 - $75,000 Responsibilities: Participate in training sessions to improve skills with administrative tasks in the real estate industry Comply with tax withholding processes and legal requirements Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand Arrange for open houses and other community events to locally spread brand awareness Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized Notify transaction participants when a deadline is approaching Schedule necessary appointments with all parties, including open houses and the final walkthrough Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible Hiring, onboarding, training new agents and staff Qualifications: Available evenings and weekends Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems Real estate license preferred Must have high school diploma or GED Prior experience in the real estate industry or as an office manager Excellent written and verbal communication skills Candidates must reside in or be within commuting distance of Orangeville, ON, CA to be considered for this in-office position About Company At Local Home Finder, we are dedicated to our core values of Family, Integrity, and Community. Family provides love, support, and growth; we strive to ensure a positive experience for all clients during the buying and selling process, understanding the associated stress and emotions. Integrity is central to our practice, ensuring every transaction is handled with respect, honesty, and ethical standards. Community enriches our lives and supports our lifestyles; we assist clients in finding their ideal communities in Orangeville, Shelburne, Caledon, Grand Valley, Alliston, Elora, Fergus, Guelph, Newmarket, and surrounding areas. Guided by these values, we exceed expectations in every real estate transaction.