Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 40 to 55 hours per week

• Education: Bachelor's degree

• Experience: 5 years or more Work setting :

• Relocation costs not covered by employer Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Arrange travel, related itineraries and make reservations

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents Computer and technology knowledge :

• Google Docs

• Electronic scheduler

• Database software

• Accounting software

• Human resources software

• MS Access

• MS Excel

• MS Office

• MS PowerPoint

• MS Word

• Quick Books

• Simply Accounting

• MS Windows Technical terminology :

• Business Area of specialization :

• Reports and records

• Contracts

• Statistics

• Financial statements

• Invoices Work conditions and physical capabilities :

• Work under pressure

• Tight deadlines

• Attention to detail Personal suitability :

• Ability to multitask

• Accurate

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Reliability Workplace information :

• Remote work available