Sr. Administrative Assistant

  • Burnaby
  • Robert Half
We are seeking a Department Coordinator to provide essential administrative support to the Finance department for our non-profit client in Vancouver. This role will involve data entry and management, administrative tasks, document management, and other responsibilities as directed by the Finance Director or their designate. The successful candidate will play a vital role in maintaining the efficiency and effectiveness of our finance operations.Key Duties & Accountabilities:Data Entry and Management:Accurately input and manage data to ensure integrity and consistency.Maintain databases, ensuring data is correctly classified and up to date.Conduct data cleaning and validation processes for accuracy.Administrative Support:Coordinate meetings, schedules, and appointments for the department.Manage calendars for the leadership team within the accounting department.Assist in the onboarding process for new staff members.Communication and Correspondence:Support communication with funders, staff, and auditors, ensuring timely and professional responses.Draft and proofread correspondence, reports, and other written materials.Maintain strong communication channels within the department and with stakeholders.Document Management:Organize departmental documents for easy accessibility and proper storage.Implement document control processes to track versions, revisions, and approvals.Fulfill document retrieval requests and ensure compliance with organizational standards.Follow-up and Task Management:Track deadlines and ensure timely completion of tasks and deliverables.Follow up with internal teams and external partners to ensure commitments are fulfilled.Provide regular updates and reports on task and project progress.Additional Responsibilities:Carry out tasks assigned by the direct supervisor within the Finance department.Provide support for special projects, research, presentations, or other initiatives.Adapt to changing priorities and take on additional responsibilities as needed.Previous experience in administrative support, preferably in a finance or accounting setting.Proficient in data entry and management, with excellent attention to detail.Strong organizational and time management skills.Excellent communication skills, both written and verbal.Ability to prioritize tasks and manage deadlines effectively.Proficient in Microsoft Office Suite and other relevant software.Experience in a non-profit organization is an asset.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.