Office Administrative Assistant

Durée de l'emploi: Permanent

• Langue de travail: Anglais

• Heures de travail: 35 to 44 hours per week

• Education:

• Expérience: Education :

• College/CEGEP Work setting :

• Willing to relocate

• Transportation company Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Establish and implement policies and procedures

• Train other workers

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Manage contracts

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Oversee the preparation of reports

• Respond to employee questions and complaints

• Order office supplies and maintain inventory

• Oversee payroll administration

• Greet people and direct them to contacts or service areas

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents

• Conduct research

• Perform data entry

• Provide customer service

• Recruit and hire staff

• Perform basic bookkeeping tasks

• Conduct performance reviews

• Plan, organize, direct, control and evaluate daily operations Supervision :

• 16-20 people Computer and technology knowledge :

• Google Docs

• MS Excel

• MS Outlook

• MS PowerPoint

• MS Windows

• MS Word

• Quick Books

• Adobe Acrobat Reader

• Electronic mail Security and safety :

• Vulnerable sector check Transportation/travel information :

• Own transportation

• Willing to travel

• Public transportation is available Work conditions and physical capabilities :

• Ability to work independently

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Repetitive tasks

• Large workload Personal suitability :

• Ability to multitask

• Excellent written communication

• Flexibility

• Team player

• Client focus

• Reliability

• Time management Screening questions :

• Are you willing to relocate for this position?

• Do you currently reside in proximity to the advertised location? Experience :

• 1 to less than 7 months Support for persons with disabilities :

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees :

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

• Supports newcomers and/or refugees with foreign credential recognition

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees Support for Veterans :

• Provides awareness training to employees to create a welcoming work environment for Veterans

• Supports Veterans in translating their military skills and experience into the language of the civilian job market

• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) Support for Indigenous people :

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers :

• Applies hiring policies that discourage age discrimination

• Provides staff with awareness training to create a welcoming work environment for mature workers

• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) Supports for visible minorities :

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities