R245 - office administrative assistant

- Work Term: Permanent - Work Language: English - Hours: 32 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year Tasks - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and direct them to contacts or service areas - Set up and maintain manual and computerized information filing systems Computer and technology knowledge - MS Excel - MS Windows - MS Word - MS Office Work conditions and physical capabilities - Fast-paced environment - Work under pressure - Attention to detail - Repetitive tasks Personal suitability - Ability to multitask - Excellent oral communication - Flexibility - Organized - Team player - Client focus - Reliability Support for newcomers and refugees - Participates in a government or community program or initiative that supports newcomers and/or refugees - Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.) - Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) - Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) - Supports newcomers and/or refugees with foreign credential recognition - Offers mentorship programs that pair newcomers and/or refugees with experienced employees - Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths - Participates in a government or community program or initiative that supports youth employment - Offers on-the-job training tailored to youths - Offers mentorship, coaching and/or networking opportunities for youths - Provides awareness training to employees to create a welcoming work environment for youths Support for Indigenous people - Participates in a government or community program or initiative that supports Indigenous people - Offers mentorship, coaching and/or networking opportunities for Indigenous workers - Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations - Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers - Facilitates access to Elders who can offer support and guidance to Indigenous workers