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Who We Are
At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.
Position Overview
The Receptionist plays a pivotal role in ensuring Beedie’s customer service to both internal and external customers and general administrative support are at the highest level of quality. You are a customer service guru who thrives in a fast-paced environment.
Primary responsibilities include ownership of reception, cultivating vendor relationships and providing exceptional client service. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.
Key Responsibilities :
- Welcome visitors in-person or on the telephone; answering/referring inquiries, guiding them to the appropriate meeting rooms, offering refreshments as needed
- Opening/closing duties of the office
- Maintain the reception in a tidy and presentable manner
- Manage a multi-line switchboard and direct callers as appropriate
- Refer inquiries to appropriate individuals, divisions, or departments across the organization
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence such as faxes
- Arrange and book meetings as requested
- Coordination and cataloguing of files stored off-site (Iron Mountain)
- Assist with organizing catered lunches
- Maintain office stationery, washrooms, and kitchen supplies
- Distribution of weekly office snacks; sourcing cost effective options and ordering as required
- Daily servicing of coffee machines; troubleshooting as required
- Ensure cleanliness and professionalism of office environment, including boardroom, lunchroom and kitchen maintenance
- Maintain parking plan and record of users. Arrange for additional parking stalls as required
- Liaise with cleaners and plant maintenance contractors as to added tasks, concerns etc.
- Assist with coordination of office moves
- Update/maintain office seating plan
- Assist with various office duties (filing, document scanning/copying and binding and assembling binders and brochures)
- Support with office fire warden responsibilities, in case of an emergency
- Ensuring all shared spaces are equipped with disinfectant supplies
- Ordering of name plates for new hires
- Coordinating of our BeedieFIT program sign-in sheets
- Coordinate floral arrangements to vendors, employees or clients for special occasions
- Errands as required
- Projects as assigned
**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.