administrative assistant

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Bachelor's degree Experience: 1 year to less than 2 years or equivalent experience Work setting Industrial facility or establishment Shipping company or agency Tasks Supervise other workers Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Advise senior management Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Perform basic bookkeeping tasks Conduct performance reviews Supervise office and volunteer staff Assign, co-ordinate and review projects and programs Plan, organize, direct, control and evaluate daily operations Computer and technology knowledge Google Docs MS Excel MS PowerPoint MS Word Technical terminology Business Area of specialization Correspondence Reports and records Invoices Charts, tables, graphs and diagrams Project management Accounting Transportation/travel information Public transportation is available Work conditions and physical capabilities Work under pressure Tight deadlines Attention to detail Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Quick learner Screening questions Are you available for the advertised start date? Are you currently legally able to work in Canada? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? What is the highest level of study you have completed? Other benefits Free parking available