Assistant Corporate Officer

Great City, Great Work, Great Future! Assistant Corporate Officer : DEPARTMENT : Legislative Services

STATUS : Full Time

NO. OF POSITIONS : One

UNION : Exempt

HOURS OF WORK : 35 hours per week

SALARY : $74,218 to $81,852 annually plus comprehensive benefits package (2021 rates)

The City has an exciting opportunity for a detail-oriented team player to join the Legislative Services team. Reporting to the Corporate Officer, you will provide specialized administrative support to City Council as well as various Committees, Boards, and Commissions. You will record minutes, oversee agenda preparation and bylaw administration, follow-up with actions and decisions, oversee in the committee recruitment process, research and draft reports, manage other employees, assist in the departmental budget process, act in the Corporate Officer’s absence, be designated Deputy Chief Election Officer in the administration of local elections, and perform other related work as required.

If you have many of the following skills, we want to meet you!

• You have a diploma in public administration and completion of courses leading to a senior certificate in public administration or related discipline plus sound related experience, or an equivalent combination of education and experience.
• If you have a degree in a related field, that would be an asset.
• You have considerable related experience within a municipal Legislative Services environment including Council and committee minute-taking, administering elections, plus some supervisory experience - an equivalent combination of education and experience acceptable to the employer may be considered.
• You have considerable knowledge of applicable sections of the Community Charter, Local Government Act, by-law provisions, municipal election process, office practices and meeting rules of procedures (e.g., Roberts Rules), regulations, and policies.
• You have a track record of solving problems and making decisions in light of established precedence and resourcefulness in resolving new matters under mínimal supervision.
• You have the ability to assist a supervisor in handling delegated administrative functions and act in the supervisor’s absence.
• You are experienced in managing staff, including hiring, scheduling, assigning and reviewing work, coaching, developing, performance management, and all other people management practices.
• You have the natural ability to liaise with and establish and maintain effective working relationships with a variety of internal and external contacts and to explain rules, regulations, and policies related to departmental activities, Council, and committee actions and decisions.
• You have excellent verbal and written communication skills.
• You are proficient in the use of common office equipment and related programs (e.g., Outlook, Word, Excel, Adobe Acrobat, Tempest, JD Edwards, e-Scribe (electronic agenda systems), etc.).
• You are skilled in typing with a high degree of speed and accuracy.
• This position participates in a Compressed Work Week Program and the

* _ work schedule is consistent with Council and Committee Meetings _**

LAST NAME First Name #22-198. This posting will remain open until the position is filled.

• To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest._
• New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on._
• We thank all applicants for their interest and advise that only those selected for an interview will be contacted. _
• This position is only open to those legally entitled to work in Canada_
• ._

Education : Other trades certificate or diploma Experience : Experience an asset