Administrative Assistant

Administrative Assistant

Type :Permanent, Full-Time Closing Date :June 17, 2024 Start Date :As soon as possible Wage/Salary :$26.24/hour Location :1095 McKenzie Avenue; Victoria, BC Hours of Work :Monday - Friday, 8:30 a.m. - 4:30 p.m.

Job Summary : Provides a variety of reception, administrative, secretarial, and general clerical assistance. Maintains various records, files, and related filing systems.

Key Duties and Responsibilities :

• Provides word processing from rough draft or general instruction, including correspondence, reports, forms and documents, data input and typing support; updates databases and sends reports as required; proofs, formats, faxes, and files reports from front line staff; prepares, updates, and prints material such as charts, brochures, handbooks, etc.
• Maintains client, staff, and program information using spreadsheet and/or database software. Files agency records as required. Processes minutes from various agency committees.
• Maintains hiring and new employee packages (updates with new forms, current tax forms, etc.). Processes and distributes agency job postings.
• Responsible for BC Transit assistance program with Community Social Planning Council; orders tickets, tracks usage, submits tracking form/survey to CSPC, submit funds request, picks up tickets, distributes to staff as requested.
• Operates a variety of office equipment, such as computers, printers, copiers, facsimile equipment, multi-line switchboard, and postage meter.
• Monitors, orders, and receives office supplies. Liaises with suppliers as required.
• Answers telephone and in-person inquiries; routes to appropriate staff members if required; responds to routine queries from clients or visitors regarding the organization and services provided.
• Screens and prioritizes incoming correspondence and other materials for staff members.
• Other related duties as required.

Education, Training, and Experience :

• Completion of Grade 12 including secretarial courses, or the equivalent education and experience, is typically required for this position.
• Six months to one year of general office experience that includes reception and clerical functions is required.

Job Skills and Abilities :

• Ability to communicate effectively, verbally and in writing, and to deal effectively with the public.
• Ability to organize work and carry out the duties of the position with independence.
• Ability to operate telephone switchboard and other office equipment.

Additional Information : Normal office job with some limited exposure to demanding telephone callers or in-person visitors. Some lifting and moving of office supplies in and around an office.

How to Apply : Job Types : Full-time, Permanent

Pay: $26.24 per hour

Benefits :

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-06-17