Accounts Receivables Clerk

ACCOUNTS RECEIVABLES CLERK

Location: Head Office

Reports to: Mike Ouellette

Travel required: No

Position Type: Full-time

Job code: 009

Why Custom Cubes?

Custom Cubes is a dynamic, innovative, and customer-centric workplace. We are passionate about creating customized building solutions for our customers and are just as passionate about ensuring our employees are safe and thriving at work. When you choose Custom Cubes, you are choosing flexibility, work-life balance, and a great team environment.

The accounts receivable clerk deposits inbound payments, updates the system, and sends receipts to customers. They create new projects in the system once payment is received and lets logistics know when orders can be dispatched. Collecting dated payments and sending statements is also a large part of this role.

The clerk is also professional and responsible and fills the rest of their time assisting both the accounting and the sales team with administrative tasks.

Health and Safety is every employee’s responsibility. All employees are required to follow Custom Cubes’ safety standards and carry out all tasks with a safety-focused attitude and behaviors.

Responsibilities :

• Monitor bank accounts and record all incoming payments in the deposits spreadsheet.

• Create and send receipts to customers.

• Keep online sales order sheet updated and follow up on payment status as necessary.

• Request final payments for projects.

• Keep the rentals spreadsheet updated.

• Issue monthly rental invoices and collect payments from those who pay via credit card.

• Enter Vancouver depot acceptances into the ECTS System.

• Send statements to customers with overdue invoices.

• AP tasks such as:

• Entering vendor invoices into the system.

• Posting credit card payments.

• Credit card reconciliations.

• Assist logistics manager with driver receipts and expense tracking / data entry.

• Assists logistics manager with post-delivery shipping documentation completion and reconciliation (off-site releases/deliveries)

• Assign paid or terms invoices to logistics workflow upon receipt of funds or established terms.

• Update rental list as required for outbound or inbound orders.

Qualifications:

• Ability to stay calm with shifting schedules and priorities.
• A systematic thinker with the ability to shift thinking or plans if required.
• Able to effectively work with conflicting priorities and deadlines.
• Organized and detail-oriented, enjoy planning out their work.
• Basic understanding of general accounting principles such as debit and credit.
• Team-oriented attitude.
• Learning and growth mindset; willing to undergo training if necessary.
• Demonstrated effective communication skills.
• Tech-savvy, with a particular interest in project management or logistics software.
• Experience using online payment tools is considered an asset.