Administrative Assistant - Rig Technologies

Job Summary : The Administrative Assistant is responsible for administrative, clerical and secretarial support to the service group’s Managers, Supervisors, and General Manager.

Essential Job Responsibilities :

• Supports & coordinates with internal and external resources (operations, service, accounting, project management).
• Follow all applicable company and corporate policies, guiding principles, procedures and programs.
• Verify and enter information into the database.
• Filing duties,generate and create reports as requested.
• Telephone and personal greetings, direction and assistance.
• Primary contact for employee benefit and administrative concerns for group.
• Provide assistance to group in assembling rental, service and repair quotes.
• Assist supervisors and managers to provide cost of work estimates and to assemble required reports.
• Provide assistance to the group with Sales Orders and Purchase Orders as needed.
• Assist and provide administrative support for group purchases, scheduling and logistics.
• Assist in Capital Sales with equipment orders, contracts and intra-company orders.
• Administer and assist with the ISO 9001 implementation
• Responsible to distribute, collect and train employees on vehicle policies and mileage logs.
• Update international deployment spreadsheet regarding domestic and international assignments.
• Review and evaluate service reports for completion.
• Complete documents and submit for invoicing.
• Assist in scanning and photocopying.
• Office management responsibilities including office supply orders. Other duties as assigned.

Qualification Requirements (Minimum Education and Experience) **:

• Good Communication skills (verbal and written).
• High School Diploma or GED preferred.
• Experience working within a QMS system of ISO 9001-2008 an asset.

Technical Requirements ( software or program knowledge needed ) :

• Glovia or other databases knowledge an asset.
• Microsoft Office & Outlook knowledge an asset.
• With over 40 different locations in Canada, and 30,000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, Employer retirement plan contributions, Health Spending account and employer paid premiums. We are also proud to provide on the job training, with potential for advancement within our organization and an Educational Assistance Program _

NOV thanks all interested applicants, however only those selected for interview will be contacted.