office administrative assistant

Work Term: Permanent Work Language: English Hours: 30 to 40 hours per week Education: Secondary (high) school graduation certificate Experience: Experience an asset Work setting Willing to relocate Tasks Arrange and co-ordinate seminars, conferences, etc. Direct and control daily operations Evaluate daily operations Plan and control budget and expenditures Plan and organize daily operations Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Computer and technology knowledge MS Outlook MS Office Adobe Acrobat Reader Electronic mail Area of specialization Correspondence Reports and records Invoices Transportation/travel information Willing to travel regularly Work conditions and physical capabilities Ability to work independently Work under pressure Attention to detail Personal suitability Excellent oral communication Excellent written communication Organized Team player Client focus Reliability Time management Accountability Support for newcomers and refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Support for Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers Applies hiring policies that discourage age discrimination Provides staff with awareness training to create a welcoming work environment for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers