Office Administrator

Job Details

Description

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The Zibi Team is looking for an Office Administrator

Welcome to Zibi, a world-class sustainable community and redevelopment project. A place where people will live an exceptionally unique and balanced lifestyle combining the best of urbanity and healthy-living principles within a vibrant waterfront community. We are always looking for the best and brightest to join our thriving community.

Dream’s Zibi team is currently looking for an Office Administrator to support our team with the day to day office and support our local accounting team.

Who are you?

There’s a lot happening at Zibi, and it’s happening fast. Are you passionate, dedicated, and enjoy providing a high level of customer service? Do you love working with people? If so, read on. We want to hear from you.

Over the 3+ years you’ve worked in an administrative function you’ve proven that you are not afraid to think outside the box to find the best approach to achieve results. You are proactive, leading by example rather than sitting back, and have a strong attention to detail and accuracy. You consider the bigger picture when focusing on new initiatives and you thrive on driving improvement and efficiency. It is important to us that you are team-oriented and that people like collaborating with you.

We want to bring on someone who is eager to learn, work hard, and have fun. In other words, we want you to fit in here. This is an opportunity for you to take on responsibilities, build on your already strong skill set and help your team achieve its goals, all in a work environment that is fast-paced, dynamic and fun.

What will you do?

Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person:

• Greet clients/customers with professionalism, on the phone and in person and respond to correspondence;
• Assist with overseeing the operation and management of the office, including liaising with Technology, People + Culture, Office Services, cleaning staff, other departments and counterparts in our Toronto office as needed;
• Order office supplies, distribute faxes, mail and courier packages, manage Boardroom Scheduling and Maintenance;
• Assisting the accounting department with various tasks including overseeing the incoming accounts payable correspondence, scanning cheques for deposit, and other items as required;
• Receive, scan and organize invoices for all projects and distribute for approval to various project teams;
• Create purchase orders and set up new vendor accounts; Update monthly P.O. tracking worksheet as required;
• Process office related expense invoices in Coupa, which includes coding/allocating to appropriate business unit and GL code;
• File various forms/correspondence for all departments; and
• Provide administrative support to office as required.

What type of experience and skills do you have?

These are only some of the things we’d like you to bring to the table. We can cover the rest when we meet.

• Post-secondary education in Business Administration or Office Administration
• 3+ years of experience running the day to day operations of an office, with a focus on service for our employees
• Strong computer and typing skills and proficiency in Microsoft suite
• Previous experience with Accounts Payables
• Fluent in both English and French
• We would love it if you had previous experience with JD Edwards and/or Coupa

Who are we?

Dream is a leading Canadian real estate company with $24 billion of assets under management in Canada. We develop, manage, and invest in master-planned communities and income properties. We proudly build communities from the ground up: from land development to buildings homes and condominiums, and from providing retail centres and driving renewable energy projects to managing assets across the country.

Our employees are the heart and soul of our business performance, which is why we believe in putting people first. Once you join us, it won’t take long to figure out why your colleagues like it so much here. This is your invitation to make a difference.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process.

L’équipe de Zibi est à la recherche d’un administrateur de bureau.

Bienvenue à Zibi, un nouveau projet de redéveloppement et de communauté durable de renommée mondiale. Zibi sera une communauté unique où les gens pourront adopter un style de vie sain et urbain, en appliquant les meilleures pratiques en matière de durabilité, et ce au bord de la rivière des Outaouais. Nous sommes toujours à la recherche des plus grands talents pour joindre notre communauté.

L’équipe Zibi de Dream cherche actuellement un administateur de bureau pour soutenir le personnel dans ses tâches quotidiennes et assister l’équipe comptable loca