Housing Coordinator

The Penticton Indian Band is a First Nations government in the Canadian province of British Columbia, located next to the city of Penticton in the Okanagan Valley. The Penticton Indian Band community members have declared that the Nation is the proper title and rights holders of the whole of the Okanagan territory. As Okanagan people, we have a collective right and responsibility to protect and manage our land, our people, our culture (which includes language) and our spirituality.

Job Summary : The Housing Coordinator plays a vital role in ensuring the effective operation of the Housing Department by overseeing various administrative and coordination tasks, ensuring the smooth and precise financial functioning of it. Reporting to the Housing Manager, this position entails managing day-to-day operations, facilitating communication, and ensuring adherence to departmental policies and procedures. The Housing Coordinator works closely with PIB staff, community, and external agencies to streamline processes, maintain accurate records, and support the overall housing goals of PIB. This pivotal role demands exceptional communication skills and a keen sense of organization. This position offers an opportunity to contribute to the provision of quality housing services and the enhancement of PIB community well-being.

Duties/Responsibilities :

• Oversee administration and tracking of project tasks to ensure the deliverables of the Housing Department, ensuring schedules and milestones are maintained, and projects are within budget.
• Manage schedules and meetings for the Housing Advisory Committee, ensuring preparation of meeting packages including agenda, briefing notes, and supporting documentation.
• Coordinate with internal and external stakeholders to facilitate efficient communication and collaboration.
• Assist in the preparation of annual budgets, monitoring expenses, and processing financial transactions.
• Generate purchase orders, requisitions, and invoices as necessary, ensuring accuracy and compliance with policies.
• Track expenditures in collaboration with the finance team and provide regular updates to the Housing Manager.
• Collect and organize all necessary documentation for both interim and final project reporting, ensuring compliance with both project milestones and the reporting requirements set forth by the ISC funding.
• Assist in the development, review, and refinement of departmental policies and procedures.
• Ensure compliance with BC Building Code, as well as PIB housing regulations, contractual agreements, organizational standards.
• Create and maintain an organized file system for programs and projects, both electronically and in hard copy, working within established PIB filing conventions.
• Prepare and distribute reports, correspondence, and other communication materials as required.
• Ensure confidentiality and security of sensitive information.
• Work closely with PIB staff, community, and external agencies to address inquiries and streamline processes, ensuring timely follow-up.
• Coordinate logistics for housing-related initiatives and community events.
• Collaborate with project teams to ensure timely completion and quality outcomes.

Minimum Academic/Educational Requirements :

• Bachelor’s Degree or Diploma in business administration, or a related field

Other Certification, Licenses, Designations and/or Training :

• Background and demonstrated competency with computers and software including Microsoft word and Excel.
• Valid Class 5 BC Driver’s License and clean drivers abstract required.
• Possessing a vehicle with up-to-date insurance coverage.
• Provide a criminal record check that includes vulnerable sector check.

Minimum Level of Experience :

• At least 2-3 years of proven experience in administrative support roles, preferably in First Nations housing and capital.

Assets :

• Knowledge of the Okanagan culture and language

Working Conditions :

• Public administration - fast-paced, multidisciplinary environment.
• Busy office setting, interacting with the public at large.
• Constant time pressures to organize and meet deadlines.
• Manual dexterity is required to use desktop and peripherals.
• Exposure to fatigue and strain from prolonged periods of sitting and keyboarding.
• Exposure to stress related to time pressure, multiple demands, and client expectations and interactions which are occasionally hostile (unsatisfied client/member).
• Must be willing to travel for training, or for departmental needs
• Ability to be on-call and work outside of normal work hours including some evenings, weekends, and holidays.

All Penticton Indian Band employees are encouraged to learn about the culture, language and customs of the Okanagan people and must be willing to continuously upgrade their skills, knowledge and further their formal education.

Job Types : Full-time, Permanent

Pay: $30.87-$38.13 per hour

Expected hours: 35 per week

Benefits :