Office Manager

Work Term: Permanent

• Work Language: English

• Hours: 30 hours per week

• Education: Bachelor's degree

• Experience: 2 years to less than 3 years Work setting :

• Urban area Tasks :

• Review and evaluate new administrative procedures

• Delegate work to office support staff

• Establish work priorities and ensure procedures are followed and deadlines are met

• Carry out administrative activities of establishment

• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

• Assist in the preparation of operating budget and maintain inventory and budgetary controls

• Assemble data and prepare periodic and special reports, manuals and correspondence

• Train staff

• Oversee and co-ordinate office administrative procedures

• Resolve conflict situations

• Plan and control budget and expenditures Supervision :

• 5-10 people Computer and technology knowledge :

• Electronic mail

• MS Excel

• MS Office

• MS Outlook

• MS Word Security and safety :

• Criminal record check Work conditions and physical capabilities :

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail Personal suitability :

• Efficient interpersonal skills

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Reliability

• Ability to multitask

• Time management

• Adaptability

• Integrity

• Team player Support for newcomers and refugees :

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)

• Supports newcomers and/or refugees with foreign credential recognition Support for Indigenous people :

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Supports for visible minorities :

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities