Donor Search Coordinator

Company DescriptionThe University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.Job DescriptionUnion: Non-UnionSite: Princess Margaret Cancer CenterDepartment: DMOH ( Division of Medical Oncology and Hematology )Reports to: Business ManagerHours:  hours per weekSalary: $ – $ per hour (To commensurate with experience and consistent with UHN compensation policy)Shifts: 5 shifts per weekStatus: Temporary Full-Time ( 1 year with possibility of extension )Closing Date:  May 3, 2024The Search Coordinator analyses and utilizes HLA molecular and serological results to identify suitable matched donors, to join the Bone Marrow Transplant team(BMT) as a Donor Search Coordinator. The primary responsibilities include: arranging HLA typing for siblings, parents & children & managing and coordinating the unrelated donor search process from search initiation through to donor selection and confirmation; evaluating patient search files; serving as a liaison with Transplant Physicians, other transplant team members, patients, Canadian Blood Services/OneMatch to find suitable stem cell donors for transplant patients; providing HLA technical information to the BMT team; updating donor HLA typing information and verifying accuracy; ensuring search process, system and search reports are functioning properly and kept current; performing cross-functional and other duties consistent with the job classification, as assigned and/or required.II. KEY RESPONSIBILITIES1. Arranges HLA testing for siblings, children & parents as requested.Report all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)Initiate HLA testingInitiate donor search2. Manages stem cell donor searches, from search initiation through to donor selection and confirmation/ SCNSSReport all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)Initiate HLA testingInitiate donor searchTracks and follows-up on outstanding HLA results and search requestsLiaise with OneMatch to ensure that all searches are received and interpreted correctly 2. Evaluates patient search filesReviews patient search files to ensure that all donor options are being consideredCommunicates concerns over patient search strategies to BMT Physicians and respective BMT team membersReviews patient files to determine alternate donors for patients in situations where there are concerns or difficulties with donors currently chosenInforms BMT Physicians and team members of search analysis as to the likelihood that patients will find suitable donorsProvides written summary of search analysisReviews patient files to ensure that all possible avenues have been considered for the patient3. Provides HLA technical information to BMT teamProvides information on HLA nomenclature, serological and molecular typing conversions, and scientific typing procedures to BMT teamReviews HLA typing information for patients and donors for scientific accuracy and notifies HLA lab to correct inadequacies as they are identifiedKeeps current with scientific information by reading scientific journals and imparting acquired informationReviews work up paperwork for accuracy of HLA typing informationKeeps electronic record of patient-donor matching level at workup4. Updates donor HLA typing information and verifies accuracyEnters confirmatory typing results for all donorsEnsures all discrepant typing(s) are investigated, followed up and reported; keeps donor typing discrepancy statisticsEnters any new donor typing(s) from laboratory reportsCorrects inaccuracies and investigates any apparent discrepanciesCommunicates with HLA laboratory staff to resolve any donor typing discrepancy issues5. Ensures search process, system and search reports are functioning properly and kept currentMonitors all patient search reports to ensure donor and patient results are displayed accurately, as expectedIdentifies process and system improvementsMaintains involvement in any data management/database development, changes or upgrades6. Performs cross-functional and other duties consistent with the job classification, as assigned and/or required.QualificationsCompletion of an undergraduate degree program in Immunology or other relevant discipline from a recognized academic institution, preferably a Registered Technologist (advanced) or recognized equivalent required.Experience:- One year practical and related experience and/or on-the-job training required.- A demonstrated ability to analyze HLA molecular and serological associations required.- An equivalent combination of education, training and experience may be considered.- Excellent verbal and written communication skills required.Additional InformationWhy join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.