administrative assistant

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 1 year to less than 2 years Tasks Supervise other workers Train, direct and motivate staff Assign, co-ordinate and review projects and programs Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Negotiate collective agreements on behalf of employers or workers Plan, organize, direct, control and evaluate daily operations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Recruit and hire workers and carry out related staffing actions Maintain and manage digital database Consult with clients after sale to provide ongoing support Conduct performance reviews Supervise office and volunteer staff Supervision 5-10 people Technical terminology Medical Transportation/travel information Willing to travel Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Reliability Time management Adaptability