Office Administrator

Job Duties

Duties for this position include, but are not limited to:

• Covers reception and phone calls daily (greeting clients, takings payments, answersing phone calls).
• Books client appointments and helps manage associates’ calendars.
• Provides orientations with new therapy staff (office/paperwork/software).
• Maintains personnel files for associates and volunteers, monitoring the expiry of criminal record checks, insurance certificates, and licenses.
• Ensure staff records are up to date at all times.
• Completes billings for third party contracts for our subsidy programs on a monthly basis.
• Manages client accounts, including reminder statements, automatic credit card processing.
• Approves all purchases for office supplies, working with allocated administrative budget.
• Ensures all cleaning and office supplies are stocked at all times, as well as coffee, tea, juice and water.
• Completes weekly mail picks up and bank deposits.
• Develops administrative policies and processes, working towards efficient administrative operations within the business.
• Manages all client billing complaints and problems; liaises with executive director as needed.
• Arranges for office maintenance and coordinates with subcontractor staff.
• Keeps office clean and tidy
• One day per week, works in the Drumheller office; ensures supplies are stocked, office is clean.
• Maintains company website and Facebook book group.

If you are a detail-oriented individual with strong administrative skills, we would love to hear from you. This is a great opportunity to join our team as an Office Administrator.

Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.

Salary : $22.00-$24.00 per hour

Benefits :

• Extended health care

Schedule:

• Evening shift
• Monday to Friday
• Weekends as needed

Education :

• Secondary School (preferred)

Language :

• English (preferred)

Ability to Commute:

• Strathmore, AB T1P 1V3 (required)

Work Location: In person