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Job Duties
Duties for this position include, but are not limited to:
- Covers reception and phone calls daily (greeting clients, takings payments, answersing phone calls).
- Books client appointments and helps manage associates’ calendars.
- Provides orientations with new therapy staff (office/paperwork/software).
- Maintains personnel files for associates and volunteers, monitoring the expiry of criminal record checks, insurance certificates, and licenses.
- Ensure staff records are up to date at all times.
- Completes billings for third party contracts for our subsidy programs on a monthly basis.
- Manages client accounts, including reminder statements, automatic credit card processing.
- Approves all purchases for office supplies, working with allocated administrative budget.
- Ensures all cleaning and office supplies are stocked at all times, as well as coffee, tea, juice and water.
- Completes weekly mail picks up and bank deposits.
- Develops administrative policies and processes, working towards efficient administrative operations within the business.
- Manages all client billing complaints and problems; liaises with executive director as needed.
- Arranges for office maintenance and coordinates with subcontractor staff.
- Keeps office clean and tidy
- One day per week, works in the Drumheller office; ensures supplies are stocked, office is clean.
- Maintains company website and Facebook book group.
If you are a detail-oriented individual with strong administrative skills, we would love to hear from you. This is a great opportunity to join our team as an Office Administrator.
Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.
Salary : $22.00-$24.00 per hour
Benefits :
- Extended health care
Schedule:
- Evening shift
- Monday to Friday
- Weekends as needed
Education :
- Secondary School (preferred)
Language :
- English (preferred)
Ability to Commute:
- Strathmore, AB T1P 1V3 (required)
Work Location: In person