Administrative Assistant /Project coordinator

Company specializing in the field of industrial valves, located in Ville Saint-Laurent is currently looking for an administrative assistant / project coordinator, reporting directly to the senior partner and of the major accounts director, his/her role will be to carry out coordination tasks between the client's needs and requests and internal resources. Why this company is great! Permanent Position 100% face-to-face Location: Ville Saint-Laurent, Quebec Salary: $55,000 - $60,000 per year Annual bonus Social benefits after 3 months Schedule of 37.5 hrs/week Monday to Friday i from 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m. 8:30 a.m. to 5:00 p.m. 3 weeks vacation Well established and solid company Great team atmosphere Opportunity for advancement Parking available This is what your day will look like as an administrative assistant / project coordinator: • Support project department to manage the flow of documentation • Collaborate with the sales team and expediting department. • Represent the company in a professional and diligent manner while building relationships with clients, suppliers, outside sales team and head office personnel. • Enter customer orders and supplier purchase orders in a timely and accurate fashion. • Manage large project files comprised of customer orders, suppliers’ orders, technical specifications, plan drawings, and submittal documentation. • Work with company ERP system (Fidelio). Training will be provided. • Effectively communicate in writing and speaking with customers (primarily in French), and with suppliers (primarily in English). • Create submittal documentation packages primarily in pdf format to be issued to customer for the approval. Documentation submittal packages are assembled from multiple sources (ex: internet, suppliers, internally stored documents) • Manage documentation submittal packages across multiple projects simultaneously. • Validate customer and supplier orders for accuracy. • Participate in sales and project meetings as required. • Participate in vendor training sessions as required. Qualifications : • Bilingual in French and Englsih verbaly and writtem -Good knowledge of Word, Excel , Fidelio ( asset ) • Readily assess work load and prioritize tasks to accomplish. •• Demonstrate effective time management. •• Demonstrate ability to work under pressure to meet project deadlines. • Team oriented • • Knowledge of mechanical valves, actuation, and controls is a bonus, but not a requirement. If you are passionate about the industrial manufacturing field, coordination and wish to contribute to the success of your future employer as well as yours, we encourage you to apply by sending your CV: maria.gaglione@randstad.ca elise.belzile@randstad.ca or contact us at 514.332.1055 Maria or Elise Advantages Why this company is great! Permanent Position 100% face-to-face Location: Ville Saint-Laurent, Quebec Salary: $55,000 - $60,000 per year Annual bonus Social benefits after 3 months Schedule of 37.5 hrs/week Monday to Friday i from 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m. 8:30 a.m. to 5:00 p.m. 3 weeks vacation Well established and solid company Great team atmosphere Opportunity for advancement Parking available Responsibilities This is what your day will look like as an administrative assistant / project coordinator: • Support project department to manage the flow of documentation • Collaborate with the sales team and expediting department. • Represent the company in a professional and diligent manner while building relationships with clients, suppliers, outside sales team and head office personnel. • Enter customer orders and supplier purchase orders in a timely and accurate fashion. • Manage large project files comprised of customer orders, suppliers’ orders, technical specifications, plan drawings, and submittal documentation. • Work with company ERP system (Fidelio). Training will be provided. • Effectively communicate in writing and speaking with customers (primarily in French), and with suppliers (primarily in English). • Create submittal documentation packages primarily in pdf format to be issued to customer for the approval. Documentation submittal packages are assembled from multiple sources (ex: internet, suppliers, internally stored documents) • Manage documentation submittal packages across multiple projects simultaneously. • Validate customer and supplier orders for accuracy. • Participate in sales and project meetings as required. • Participate in vendor training sessions as required. Qualifications ---Requirements/skills sought Excellent oral and written communication skills in French and English, Experience in a similar position Knowledge of the Ms Office Suite (ERP and Fidelio systems) is an asset Excellent interpersonal skills, time management and problem solving, and excellent organizational abilities Organizational skills, attention to detail, autonomy, versatility and the ability to work alone and in a team Rigor and respect for internal processes and deadlines Summary If you are passionate about the industrial manufacturing field, coordination and wish to contribute to the success of your future employer as well as yours, we encourage you to apply by sending your CV: maria.gaglione@randstad.ca elise.belzile@randstad.ca or contact us at 514.332.1055 Maria or Elise Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community. 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