Accounting Administrative Assistant

Our client, an established and reputable Real Estate Developer located in North York is seeking a highly organized and detail-oriented Administrative Assistant to support the Finance and Accounting Team. This is a full-time, permanent, in office role that has strong potential for growth, development and learning.

Duties:

• Assisting team with monitoring Accounts Payable dedicated email inbox including digitally filing emails, attachments, and invoices
• Working with Accounts Payable team to scan cheques and attach to corresponding invoices digitally
• Digitally filing invoices/cheques once approved
• Providing basic IT: coordinating with IT department, Boardroom, and Kitchen TV main contact, setting up zooms on large TVs, wifi modems, printer, and toner filling, help resolve IT issues, printer management and service;
• Creation of contact cards;
• Place lunch, catering and coffee orders as needed;
• Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
• Creating, printing, and saving labels;
• Printing on letterhead;
• Meeting and greeting guests when required;
• Printing, preparing, and flagging material, as well as daily printing for team;
• Assisting with Meeting Management – including booking boardrooms, ordering any catering for meetings or internal events, greeting guests, and providing beverages to guests as needed;
• Couriers - sending out couriers on behalf of the Finance and Accounting Team. Tracking all courier shipments and ensuring timely arrivals, preparing packages, envelopes, and labels for couriers;
• Scanning of filing cabinets to convert storage to electronic filing;
• Other tasks as required.

Qualification and Required Skills / Experience:

• Multiple levels of support for training and learning position available;
• Experience in an office environment - clerical or administrative assistant experience would be of benefit;
• Excellent organizational skills with the ability to multi-task and prioritize work;
• Ability to learn new roles and complete tasks with accuracy;
• A “can do” attitude and willingness to step in and help whenever needed;
• Customer service experience will be an asset in this role;
• Excel experience will be an asset to this role;
• Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization.