Accounting and Payroll Clerk

Weaver, Simmons LLP is seeking a dedicated Accounting/Payroll Clerk to join our Sudbury office on a full-time permanent basis.

Duties & Responsibilities :

• Process and calculate employee timecards, hours worked, entitled days off and deductions accurately and in a timely manner.
• Process bi-weekly staff payroll and semi-monthly lawyers’ draws.
• Set up and maintain employee files and issue Record of Employment (ROE).
• Prepare and submit monthly EHT and bi-weekly source deductions.
• Prepare annual tax slips and other payroll year end closings.
• Enter credit card transactions in the accounting system and process payments.
• Process Accounts Payables and issue payments on a weekly basis.
• Set up and maintain Accounts Payable vendor files in the accounting system.
• Monitor the E-reg, Teraview, PPSA, MTO, Unity and other accounts, enter transactions and top up the accounts on daily basis.
• Process general cheque requests for both client and office related expenses.
• Process on demand trust cheque requests for real estate transactions.
• Maintain client files in the accounting system.
• Accept client payments and provide receipts.
• Scan and file all accounting documents, including both on-site and off-site storage.
• Back-up for the Accounts Receivable duties.
• Coordinate CPDs for lawyers and staff, track CPD hours and budget usage.
• Order office stationery supplies, organize and store supplies.
• Perform other duties as assigned by the Accounting Manager and HR Manager.

Job requirements :

• Ability to handle confidential information and maintain a high degree of professionalism.
• Ability to consistently come to work on time and adhere to scheduled shifts.
• A post-secondary diploma in Business/Accounting or related field.
• Knowledge of Payroll Compliance Legislation and CRA guidelines.
• Payroll Compliance Practitioner (PCP) designation is considered as an asset but not mandatory.
• Proficient in using payroll and accounting software and systems, Easypay or PC Law experience is preferred.
• Minimum 2 years' experience in a payroll and/or supportive clerical/administrative capacity within the Accounting Department.
• Excellent numerical and analytical skills, with a high level of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Advanced abilities in a computerized environment utilizing software such as Microsoft Office, particularly Excel.
• Demonstrated ability to function effectively in a fast-paced, deadline-driven, environment.
• Ability to work independently as well as collaboratively in a team environment.

Weaver, Simmons LLP offers a comprehensive salary and benefits package with matched pension contributions and a commitment to a long-term working relationship.

Benefits :

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Experience :

• Payroll: 1 year (preferred)

Work Location: In person