Administrative Assistant

This position’s primary purpose is to provide a complete range of administrative support to the Health Sciences programs in Northern Ontario, including NODIP and the Rehabilitation Sciences programs.

Responsibilities

• Opens and distributes incoming regular and electronic mail and other material and

coordinates the flow of information internally and with other units and organizations.

• Prepares replies on routine matters.
• Prepares, edits and proofreads correspondence, reports, presentations, and other

required material/ documentation. Prepares graphs, charts, spreadsheets, and

schedules to aid unit members.

• Schedules meetings, books rooms, and organizes video/teleconferences for unit or

committee members ensuring that all necessary arrangements are made. Committee

support includes creation and distribution of agenda, recording and preparation of

meeting minutes, coordination of follow-up required, dissemination of documents, etc.

• Undertake routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations
• Using approved NOSM standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.

Qualifications

• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite, SharePoint, Virtual Meetings
• A post-secondary diploma (preferably in Office Administration, Business

Administration or other administrative-related discipline) from a recognized Canadian

institution with accreditation is required.