Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 32 to 44 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: 1 year to less than 2 years Tasks :

• Supervise other workers

• Train other workers

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Arrange travel, related itineraries and make reservations

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents Computer and technology knowledge :

• MS Excel

• MS PowerPoint

• MS Word

• MS Office Technical terminology :

• Business Area of specialization :

• Correspondence

• Reports and records

• Invoices Security and safety :

• Bondable Work conditions and physical capabilities :

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Repetitive tasks Personal suitability :

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Team player

• Accurate

• Client focus

• Reliability Support for persons with disabilities :

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees :

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

• Supports newcomers and/or refugees with foreign credential recognition

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths :

• Offers on-the-job training tailored to youths

• Offers mentorship, coaching and/or networking opportunities for youths

• Provides awareness training to employees to create a welcoming work environment for youths Support for Veterans :

• Offers mentorship, coaching and/or networking opportunities for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people :

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers :

• Applies hiring policies that discourage age discrimination

• Provides staff with awareness training to create a welcoming work environment for mature workers

• Offers mentorship, coaching and/or networking opportunities for mature workers Supports for visible minorities :

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

• Offers mentorship programs that pair members of visible minorities with experienced employees

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities