Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 40 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: 7 months to less than 1 year Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Plan and control budget and expenditures

• Supervise other workers

• Establish and implement policies and procedures

• Train other workers

• Train, direct and motivate staff

• Assign, co-ordinate and review projects and programs

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Oversee the classification and rating of occupations

• Plan, develop and implement recruitment strategies

• Schedule and confirm appointments

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents Support for persons with disabilities :

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

• Provides visual accessibility accommodations (for example: braille, screen readers, etc.)

• Provides auditory accessibility accommodations (for example: transcription software, teletypewriters, etc.)

• Participates in a government or community program or initiative that supports persons with disabilities

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees :

• Participates in a government or community program or initiative that supports newcomers and/or refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

• Supports newcomers and/or refugees with foreign credential recognition

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths :

• Participates in a government or community program or initiative that supports youth employment

• Offers on-the-job training tailored to youths

• Offers mentorship, coaching and/or networking opportunities for youths

• Provides awareness training to employees to create a welcoming work environment for youths Support for Veterans :

• Participates in a government or community program or initiative that supports Veterans

• Offers mentorship, coaching and/or networking opportunities for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

• Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)

• Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures)

• Supports Veterans in translating their military skills and experience into the language of the civilian job market

• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) Support for Indigenous people :

• Participates in a government or community program or initiative that supports Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

• Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workers :

• Participates in a government or community program or initiative that supports mature workers

• Applies hiring policies that discourage age discrimination

• Provides staff with awareness training to create a welcoming work environment for mature workers

• Offers mentorship, coaching and/or networking opportunities for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)

• Offers phased re-entry options f