administrative assistant

Work Term: Permanent Work Language: English Hours: 35 to 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 7 months to less than 1 year Work setting Education Business services Tasks Train staff Train, direct and motivate staff Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Plan, organize, direct, control and evaluate daily operations Supervision 1 to 2 people Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word MS Office Adobe Acrobat Reader Google Drive Electronic mail Work conditions and physical capabilities Ability to work independently Attention to detail Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Reliability Time management Adaptability Accountability Dependability Support for newcomers and refugees Participates in a government or community program or initiative that supports newcomers and/or refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Supports for visible minorities Participates in a government or community program or initiative that supports members of visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) Offers mentorship programs that pair members of visible minorities with experienced employees Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities