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The Municipality of Chatham-Kent has an opening for a temporary full-time Court Assistant in the Provincial Offences Court division. This temporary full-time opportunity is for a period up to June 2024.
Job description
The Court Assistant performs the general court administration responsibilities for the Ontario Court of Justice - Provincial Offences Court in Chatham-Kent, including assisting at the counter, acting as a cashier, processing payments, answering public inquiries, input tickets to computer database, process incoming mail, process Fail to Respond dockets, provide clerical support to the Court Manager and the Prosecutor.
Essential responsibilities
Demonstrate Chatham-Kent’s core values and competencies
Provide general administrative and office duties for Manager, POC, and Prosecutor
Provide administrative and clerical support for the Ontario Court of Justice, Provincial Offences Court and Manager
Data entry of Part I tickets, Part II parking tickets, Part III Information, request for trials, motions, re-openings, appeals, and requests for extension of time to pay into the provincial Integrated Court Offences Network computer system and CAMS (Case Administration Management System)
Accepting and processing payments, balancing at the end of each day, researching offence details on ICON and CAMS
Prepare and update Fail to Respond dockets
Provide legislative information, and assist defendants in completion of proper documentation for various court proceedings
Other tasks as assigned (i.e. appeals, parking, INFO : HR data entry, month end and other financial functions like deposits, etc.)
Act as a Commissioner of Oaths, as required
Essential qualifications
College certificate or diploma (preferably in a legal or office administration program), with six 6 months to two (2) years of related experience
Proficiency in communication in the French Language is required Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
Other qualifications
Court or legal experience
Experience in the following areas : Data entry of parking tickets, motions, re-openings, appeals, request for extension
Researching offence details through ICON and CAMS
Processing Fail to Respond dockets
Acting as a cashier, processing payments
Month end/financial functions
Experience acting as a Commissioner of Oaths
Knowledge of the Provincial Offences Act and associated statutes and rules
Experience working in an environment governed by legislation and legislative rules and regulations
Excellent interpersonal and communication skills, written and verbal Working knowledge of electronic legal research systems, Integrated Court Offences Network (ICON) and CAMS (or other similar program)
Previous office administration/clerical experience an asset (i.e. filing, copying, responding to fax requests and enquiries, processing incoming mail, preparing correspondence, etc.)
Work environment/hours of work
This position works indoors
This position works weekday hours
COVID-19 Vaccination
The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.
Background check requirements
Essential physical and/or safety requirements
Walking : frequent walking on level surface (depending upon the assigned task, the amount of walking will vary but may involve walking from your desk location to the front counter; to the copy machine, to the vault. Distance would not exceed 50 feet)
Sitting : constant sitting in a chair (depending upon assigned tasks for the week the majority of the shift could require sitting at desk and computer)
Hands : constant fine finger dexterity (movement), mousing (job requires a great deal of data entry and researching details online)
Benefits :
The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.