administrative assistant

Work Term: Permanent Work Language: English Hours: 30 to 44 hours per week Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 years Work setting Education Budgetary responsibility 0 - $100,000 Tasks Coordinate the flow of information within the team Direct staff Open and distribute mail and other materials Plan and control budget and expenditures Train staff Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Advise senior management Order office supplies and maintain inventory Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Computer and technology knowledge Google Docs MS Excel MS Outlook MS Windows MS Word Electronic scheduler Database software MS Office Google Drive LinkedIn Electronic mail Area of specialization Correspondence Reports and records Contracts Invoices Charts, tables, graphs and diagrams Transportation/travel information Own transportation Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability Time management Adaptability Dependability Quick learner Screening questions Are you currently legally able to work in Canada? Support for newcomers and refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognition Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth Support for Indigenous people Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers