Human Resources Administrative Assistant

Contract

• Human Resources Administrative Assistant (Hybrid)-12-month contract

Location : Central Office -Hybrid

Duration : 12 months

Starting pay : $23/hrs + 4% Vacation

Hours : Part-time 24-32 hours, Monday-Friday

WE ARE : Since 1979, Aptus has specialized in supporting people with complex needs, including those who have a dual diagnosis mental health disorder. To meet these needs, Aptus has a comprehensive clinical team, including Occupational Therapy and Behaviour Services teams.

“How we care for, nurture, and respect the choices of each individual, helping them to live fully and as members of the community,” that’s what Aptus is all about,” ~ Queba Nongmiseh, Team Manager

YOU ARE : Passionate about working with those with disabilities. Creative, curious and able to build relationships, you never stop learning, thrive on constant change and celebrate the developmental wins of the people you support every chance you can. Overall, you will have a direct impact on improving the lives of our clients, their families and the community.

WHAT YOU WILL DO - ESSENTIAL RESPONSIBILITIES

As a key member of the Association's Human Resources Department, you will provide administrative support to ensure the smooth operation of the department.

Specific Duties and Responsibilities :Administrative Support**:

• Provide administrative assistance to the Human Resources Department, including preparing and distributing materials, and performing other tasks as needed
• Serve as a point of contact for staff inquiries, maintaining confidentiality and handling sensitive information with discretion

Communication and Coordination :

• Foster effective relationships with diverse stakeholders, including students, staff, and external contacts, through clear and timely communication
• Coordinate logistics for various events, including interviews, meetings, internal training sessions, student placements, and new hire orientations
• Assist in preparing meeting minutes, reports, and other materials as required

Record Management :

• Maintain a secure and organized filing system, ensuring easy access to physical and digital documents, ensure items are filled in a timely and accurate manner
• Ensure accurate and up-to-date records, including data entry tasks, and perform regular audits to maintain data integrity

Operational Support :

• Stay informed about organizational priorities, seeking clarification as needed, and adapt to changing departmental needs
• Participate in special projects, committees, and other assigned tasks to support the Human Resources Department and contribute to the overall organization success
• Provide support for employee onboarding ensuring a smooth transition for new staff members

WHAT YOU WILL NEED (QUALIFICATIONS)

• Relevant Degree, Diploma or equivalent education and/or experience (Business Administration, Communications, Human Resources)
• A minimum of one to three years of proven experience in similar role
• General understanding of disability issues, resources and legislation relevant to supporting people with an intellectual disability, including Human Rights
• Well-developed technological skills; intermediate or higher computer skills (Word, Excel, Teams, Outlook);
• Fast learner and pays keen attention to details
• Ability to multi-task, problem solve and organize work schedules/tasks;
• Previous experience in the non-profit sector an asset;
• Strong planning, organizing and time management skills; ability to manage competing priorities
• Demonstrated resourcefulness and creative problem solving skills
• Strong listening, interpersonal and relationship building skills
• Self-motivated, ability to work on own initiative with mínimal supervision
• Able to work successfully within a team
• The ability to speak fluent English and demonstrate effective verbal and written communication skills
• Able to take detailed minutes/notes
• Vulnerable Sector Screening
• Must be able to move, lift or push objects up to 5 lbs
• Able to lift, bend, reach above the head, kneel, crouch, and/or stretch during shifts up to 8 hours long
• Capable of moving up and down stairs

WHY WORK AT APTUS?

“I love my job because I am able to give a voice to the voiceless and support those who need help.” ~ Calvin Reddick-Primo

• Career growth - Many of our managers, supervisors and team leads were promoted from entry level and college placement roles.
• Stability - We have been in operation since 1979.
• Passion - You will have the chance to work with a talented and diverse group of individuals who are passionate about making a positive impact.
• Balance - We offer competitive compensation packages, comprehensive benefits, and a supportive culture that encourages work-life balance.
• Development - With a strong focus on professional development and advancement, we provide the resources and opportunities for you to reach your full potential.

We are committed to accommodating applic