Office Administrator

  • Leduc
  • Sarens Canada Inc

We are a recognized world leader in heavy lifting and engineered transport. With state of the art equipment, value-added engineering and a top-tier team of professionals, Sarens offers our customers creative solutions to today's heavy lift and transport challenges.

Our success lies in our entrepreneurial spirit: "Nothing too heavy, nothing too high." With 101 entities in 52 countries, we have a proven ability to meet the greatest heavy lift and transport challenges around the globe.

We are currently hiring for an open-minded, solution-driven and people-focused Branch Administrator/Dispatcher to work out of our Leduc, AB office.

As a skilled professional, you will be tasked with ensuring the team at Sarens Canada is provided with exceptional administrative services. Specifically, you will be tasked with: Administrative duties

  • Including but not limited to; filing, scanning, typing, formatting documents, mailing, and answering phones;
  • Maintain and order office supplies.

Data Management & Document Control

  • Flow of information
  • Report Costing (PO's, etc.)
  • Spreadsheet creation (including Lem standardization) *
  • Timesheets including work orders
  • Office Administration
  • Hotel & Flight bookings
  • Operator and/or Crane data files (Structural, permits, etc. )
  • D365 Maintenance
  • Maintenance of Canadian Day Planner/Global Dashboard
  • Crane Utilization dashboard
  • Maintain Fleet reports

PO Creation

  • PO creation, receiving, closing
  • Rechargeable expense inclusion (PO to Workorder / LEM)
  • Reporting

Invoicing

  • CRM projects -D365
  • CRM correspondence
  • Building & maintaining invoice summaries
  • Drafting invoice proformas
  • Inclusion of all back-up (Bid &/or Quote, PO's, W/O)
  • Costing, terms, and correspondence follow-through
  • Assist Branch Manager with Dispatch duties
  • Assist Branch manager with other duties as assigned

We are looking for a career-oriented individual who has an open mind and a no-nonsense, down-to-earth mentality. As an office administrator, you will possess the following key characteristics:

  • Committed to prevention and zero workplace accidents
  • Customer-focused
  • Disciplined and committed to quality
  • Flexible
  • Loyal, honest and sincere
  • Collaborative in their approach to working with people, both individually and in a group
  • Communication and listening skills
  • Initiative
  • Attention to detail
  • Between 4-5 years of experience in an administrative role;
  • Familiarity with excel and payroll software would be an asset;
  • Experience with accounts payable would also be an asset;
  • Highly organized; and
  • Comfortable interacting with people.

We will provide you with a competitive salary, based on experience, and full employer-paid health and wellness benefits. Additionally, you are eligible for RRSP matching after your first year of employment.

Job Types : Full-time, Permanent

Salary : $60,000.00-$65,000.00 per year

Benefits :

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • RRSP match
  • Vision care

Schedule:

  • Monday to Friday

Work Location: In person