Realtor Administrative Assistant

Real Estate Administrative Assistant - Ayr Office

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Location : Ayr, ON

Job Type : Full-time (35+ hours per week)

Independent Contractor : $20.00-$22.00/hour based on experience

About the Role : We are seeking a proactive and highly organized Real Estate Administrative Assistant to support three busy Realtors in our Ayr office. This role includes a mix of office tasks, client interaction, errand running, and daily workflow management.

Responsibilities :

• Daily office management including answering phones, greeting walk-ins, maintain cleanliness, and oversee petty cash and office supplies.
• Manage and schedule showings, process real estate transactions, and ensure paperwork accuracy.
• Efficiently manage calendars and client databases.
• Prepare offers, listing contracts, and amendments.
• Oversee and manage social media advertising, posts, and stories.
• Coordinate and help execute marketing events.
• Assist with personal and professional errands such as client gifts, mail collection, and shopping.
• Support real estate agents with day-to-day tasks.

Requirements :

• Must possess your own laptop, cellphone, and reliable vehicle.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent verbal communication and creative writing skills.
• Proficient in technology (specifically Apple products), social media, Canva or other graphic design tool(s), and MS Office.
• Previous executive assistant experience is preferred but not required.
• Experience with MLS/Matrix system, brochure design, and social media advertising is advantageous.
• Ability to work well in a team and contribute creatively to improve client experiences and operational efficiency.
• Fluent in English, both spoken and written.
• Confident and eager to tackle new challenges.
• Comfortable working with highly creative and less organized individuals.
• Brings great energy but can remain calm in stressful situations.
• Strong family values and enjoys interacting with people.
• Presents a positive image for the office and organization.
• Ensures deadlines are met and adapts quickly to changing priorities.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

Additional Notes :

• Experience in real estate is beneficial but not mandatory.
• While a resume is essential, we encourage you to submit any additional materials that showcase why you are a great fit for this role. A few casual sentences about your suitability for the position are welcome over a formal cover letter.

To Apply : Job Types : Full-time, Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 32 - 40 per week

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Language :

• English (required)

Work Location: In person