ADMINISTRATIVE ASSISTANT

BCGEU HEADQUARTERS OFFICEINTERNAL POSTINGApril 24, 2024 POSITION: ADMINISTRATIVE ASSISTANT – ADVOCACYGRADE: LEVEL 3 - MoveUP AGREEMENTWAGE RATE: $35.72 - $38.51 per hourAn Administrative Assistant is required to perform administrative and word processing functions for staff representatives as required in the Advocacy department, located in Burnaby, BC.DUTIES & RESPONSIBILITIES: Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required.QUALIFICATIONS & EXPERIENCE:Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.Hours of work are 32 per week, four days.General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in or have not previously worked in an administrative position.The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.Apply in writing with resume to Jennifer Ferguson, Human Resources Administrator, Headquarters, by 5:00 pm, Tuesday, April 30, 2024.Resumes will be accepted by e-mail to: human.resources@bcgeu.ca UWU/MoveUP