Office Administrative Assistant

Education: Secondary (high) school graduation certificate

• Experience: 7 months to less than 1 year Work setting :

• Transportation, communication and utilities Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Train other workers

• Assign, co-ordinate and review projects and programs

• Record and prepare minutes of meetings, seminars and conferences

• Oversee the classification and rating of occupations

• Plan, develop and implement recruitment strategies

• Schedule and confirm appointments

• Manage training and development strategies

• Answer telephone and relay telephone calls and messages

• Oversee development of communication strategies

• Oversee the preparation of reports

• Advise senior management

• Respond to employee questions and complaints

• Order office supplies and maintain inventory

• Liaise with management, union officials and HR consultants

• Negotiate collective agreements on behalf of employers or workers

• Organize and administer staff consultation and grievance procedures

• Oversee payroll administration

• Plan, organize, direct, control and evaluate daily operations

• Arrange travel, related itineraries and make reservations

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems Supervision :

• 3-4 people Computer and technology knowledge :

• MS Windows

• MS Word Work conditions and physical capabilities :

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Repetitive tasks Screening questions :

• Do you have previous experience in this field of employment?

• Work Term: Permanent

• Work Language: English

• Hours: 35 to 40 hours per week