Administrative Assistant

General Summary

The Administrative Assistant’s primary responsibility is to provide support to the service and finance team, by performing a variety of administrative and clerical tasks, being mainly Accounts Payables/Receivables. The Administrative Assistant will report to the Financial Controller.

This position requires you to have a high level of versatility as well as the ability to multitask and problem solve under pressure, while working in a fast paced, high energy environment. Oral and written communication skills will be important to organize their work using tools such as MS Word, Excel, QuickBooks, and industry specific software

Primary Responsibilities

• Updating and maintaining records of expenditures
• Sending out payments for company credit cards
• Responding to vendor invoices
• Ensuring that all payments are made in accordance with company policy and sent on time
• Resolving payment discrepancies and disputes on behalf of the company
• Prepares work to be accomplished by gathering and sorting documents and related information.
• Ensuring all charges are entered into QuickBooks and reconciling more than one corporate credit card
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
• Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
• Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed
• Complete other tasks as assigned by the Office Manager

Expected Results

This role will result in the Administrative Assistant taking responsibility of all transactions, whether it be for incoming payments from clients, or outgoing payments to our vendors and completing this in a timely manner. The Administrative Assistant will need to stay organized and timely with client follow ups, managing the billing, all while staying in frequent communication with clients and vendors.

Credentials and Experience

• Post-Secondary degree/certificate in Business, Administrative, or a related field preferred, but not necessary
• Exceptional verbal and written communication skills
• High degree of accuracy and great attention to detail
• Ability to collect, track, and analyze large amounts of financial data
• Excellent active listening skills
• Ability to build rapport and collaborate with others within the company and externally

Why Choose Skycomp?

Below are some of the additional perks Skycomp has to offer their valued team members:

• A comprehensive health benefits plan for the employee and their family
• A RRSP and/or TFSA matching program
• Quarterly bonuses
• Continued training and education
• Various internal contests and rewards
• Monthly team building events, outings and more!

Be sure to check out the following links for more information!

Job Types : Full-time, Permanent

Additional pay:

• Bonus pay

Benefits :

• Company events
• Extended health care
• On-site parking
• RRSP match

Flexible language requirement:

• French not required

Schedule:

• Day shift

Application question(s):

• Do you live in the Niagara, Ontario region? As this is an in-office position.