Bilingual Senior Administrative Assistant

Job OverviewSenior Administrative Assistant, reporting to the Supervisor, Office Services, providing reception and administrative support for the Department. Job Responsibilities Prepare correspondence and documents for a variety of audiences, including company, and external parties. Update reports with information from a wide variety of internal company and external sources Schedule and coordinate meetings as requested, including coordinating availability of attendees, booking resources and compiling meeting documents Organizes and prepares department invoices for payment Provides administrative support ensuring alignment of Fleet Policy requirements Prepares incoming/outgoing mail, deliveries, courier packages and letter distribution Answer and transfer incoming calls to appropriate personnel in a friendly, efficient, and accurate manner Maintain regional distribution list for internal employee notifications Assist with travel and conference arrangements as requested Performs office functions such as: maintain office supplies, ordering of business cards, general report generation, and handling office inquiries Provides staff of the department additional coordination and administration on large projects as requested Maintain parking lists, assigns parking to staff or visitors as needed Maintains daily visitor log, assigns access cards or keys to vendors / contractors Perform other duties as assigned Qualifications Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience 3-5 years of professional administrative experience Proficiency in English & French (written and verbal) required Advanced MS Office skills, Word, Excel, and PowerPoint Detail oriented Excellent interpersonal skills Strong organizational skills including the ability to multi-task Adaptable, resilient and demonstrates a willingness to learn the demands of a changing environment Wawanesa is proud to be one of , a in Canada and a in Canada recognizing an exceptional place to work! Diversity, Equity & Inclusion Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Disability or medical-related accommodations are available upon request throughout all aspects of the recruitment and selection process.