Administrative Assistant - Office

Work Term: Permanent

• Work Language: English

• Hours: 30 to 44 hours per week

• Education: College/CEGEP

• Experience: 1 to less than 7 months Work setting :

• Various locations Tasks :

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals

• Train staff

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Manage contracts

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Advise senior management

• Oversee payroll administration

• Greet people and direct them to contacts or service areas

• Perform data entry

• Provide customer service

• Maintain and manage digital database

• Perform basic bookkeeping tasks

• Maintain filing system

• Review and evaluate new administrative procedures

• Implement new administrative procedures Supervision :

• 5-10 people Computer and technology knowledge :

• MS Excel

• MS Outlook

• MS PowerPoint

• MS Word

• MS Office

• Google Drive

• Electronic mail Area of work experience :

• Project coordination Transportation/travel information :

• Own transportation

• Public transportation is available Work conditions and physical capabilities :

• Ability to work independently

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Large workload Personal suitability :

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Team player

• Reliability

• Time management

• Adaptability

• Efficient interpersonal skills

• Integrity Screening questions :

• Are you willing to relocate for this position?

• Do you have previous experience in this field of employment? Health benefits :

• Health care plan Other benefits :

• Free parking available Support for persons with disabilities :

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities Support for newcomers and refugees :

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths :

• Offers on-the-job training tailored to youth

• Provides awareness training to employees to create a welcoming work environment for youth Support for Veterans :

• Offers mentorship, coaching and/or networking opportunities for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people :

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers :

• Offers mentorship, coaching and/or networking opportunities for mature workers

• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minorities :

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities