Administrative Coordinator

Administrative Coordinator Elora, Ontario, Canada : Current Opportunities

Baker Tilly GWD is a leading midsize accounting firm with offices in Guelph and Elora. Locally owned, we make an impact with value-added accounting, advisory, audit and tax services.

We serve clients at all stages of their development from emerging and owner-managed businesses to large private companies, not-for-profit organizations, professionals, and individuals. We have a long-standing reputation of providing high quality personalized services across a broad range of industries.

Outside our two offices, we also draw on the speciality services provided across the Baker Tilly Canada network, and globally through our affiliation with Baker Tilly International. This offers the best of both worlds with the ability to be part of an independent firm and take your career further with the potential for unlimited growth.

We have ambitious plans and are creating dozens of opportunities for talented individuals to join our growing team. We recognize that our success goes hand in hand with the success of our people and are striving to create a firm that everyone wants to work at! Our commitment to this goal was recognized by winning the CWCC 2021 Employer of the Year award.

We encourage everyone to Be True to their values and ambitions by: Driving your own potential:

• Merit-based promotions and uncapped growth opportunities;
• Individual performance-based annual bonuses;
• Comprehensive benefits package;
• Professional development budget; and
• Dedicated Coach to support development and career advancement.

Enjoying more time away from the office and work-life balance:

• Three weeks starting vacation; and
• Two additional weeks of paid time off during the Summer months.

Giving back to the community:

• Three paid days off to volunteer;
• Local charitable initiatives; and
• A commitment to help you achieve your personal goals outside work.

If you are keen to be part of a collaborative and supportive team - we want to hear from you!

Your primary responsibilities will include : The Administrative Coordinator thrives on being a part of the team’s accomplishments. You are a natural cheerleader, helping your team get across the finish line. Coordination and communication are key to your accuracy and success. The role is multifaceted and as a chameleon you are up to the challenge, but you don’t forget to have fun and be creative.

• Administrating and managing client documentation including set-ups, filing, printing, collating, scanning, archiving, and publishing
• Communicating with clients
• Preparing client correspondence, including personal tax return kits and year end financial packages.
• Proofreading, editing, formatting, and checking documents for accuracy
• e-Filing
• Supporting the month-end billing process including time reporting, invoice preparation, payment postings, deposits and accounts receivable management
• Managing internal databases and tracking including data entry, cleansing and maintenance
• Assisting with the coordination and administration of internal events including social committee events and training
• Marketing and social media administration
• Providing relief support for reception and other general administrative duties
• Undertaking or coordinating projects

Please note that this role is 100% on-site.

• College or university qualification or equivalent prior experience
• Experience working in a corporate or professional services environment
• Tech savvy and proficient with MS Office Suite
• Ability to prioritize and manage deliverables, adhering to time constraints
• High attention to detail and accuracy
• Aptitude with numbers for financial statement checks
• Sound judgment regarding confidential and sensitive matters
• Strong interpersonal, communication and customer service skills
• Ability to work autonomously and as part of a team
• Comfortable working onsite and during standard operating hours from 8.30am to 5.00pm