Payroll Administrator

Scope : The Payroll Administrator is a core member of the Leif Finance team. This person is responsible for timely and accurate payroll processing (weekly), maintaining filing and records system(s), data entry to the HRIS, and other related functions. The Payroll Admin will support the Finance team by contributing to the Accounts Payable function and help in optimizing our financial transactions and systems.

Essential Functions : Payroll

• Process weekly payroll for up to 50+ employees
• Ensure wages and tax withholdings comply with regulations
• Prepare, review, and reconcile payroll and benefits reports
• Reporting/Issuing ROE’s, T4’s, WCB, and payroll deduction remittances
• Process garnishments, terminations, and final pay calculations
• Perform pay adjustment entries, including taxable benefits, banking and TD1
• Point of contact for employees’ questions related to payroll
• Maintain the HRIS process, entering employee information-attendance, leave, vacation, etc.
• Contribute towards the development or implementation of payroll policies, procedures, or processes.

Accounting

• Receive and post payables information into accounting system
• Review invoices for appropriate documentation and approval prior to payment
• Reconcile vendor statements
• make necessary corrections
• Perform invoice and general ledger data entry
• Generate purchase orders as required
• Administration of vendor account database
• Process weekly payment cycles
• Support month-end and year-end reporting
• Assist senior financial officers as needed

Administrative

• Maintain payroll and accounting files and documentation in accordance with provincial, federal and company guidelines
• Respond to customer inquiries related to payables
• Develop reports as requested
• General administrative duties such as faxing and photo copying
• Stay current with professional development and maintain updates on changes that affect payroll and finance rules, reporting, and other regulations.

This role is expected to react to changes and take on additional tasks/projects as required

Working conditions

Office setting, Monday to Friday

Knowledge, Skills, and Abilities

• Sage 100 accounting experience (or related HRIS/payroll program)
• Demonstrated knowledge of payroll taxes, CPP, EI, statutory remittances, and interprovincial legislation
• Understand the basic principles of finance, accounting, and bookkeeping
• Highly analytical with attention to detail
• Ability to work independently and collaboratively as required
• Ability to keep company confidences
• Strong math skills with an ability to spot numerical errors
• Strong knowledge of Employment Standards

Education and Experience (minimum qualifications)

• Payroll Compliance Practitioner (PCP) Designation
• Minimum of 2 years direct payroll experience (preference for seasonal operations experience)
• Must be bondable
• Proficient with Microsoft Office Suite