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Position
Database Coordinator, Lo cal Le adership for Cl imate Ad aptation (LLCA)**
Department
FCM Programs - MAMP Transition to LLCA CRPP
Classification
Level 3
Salary
Our salaries generally range from $56,500 - $63,000 and are based on qualifications and experience
Languages
Bilingual English required and French is an asset
Term
Permanent Full-Time
Location
Hybrid (Ottawa)
Background
The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.
With over 2,000 members including Canada's largest cities, small urban and rural communities, and 20 provincial and territorial municipal associations, FCM represents over 90% of Canada’s population. As the national voice of Canadian municipalities, FCM is an organization that strives to make the communities Canadians live in more prosperous, sustainable, and equitable.
FCM aspires to be an organization that is deeply respectful, collaborative, empowering and transparent in our work. As the national voice for Canada’s local governments, FCM is committed to strengthening Canada by achieving results for Canadian communities and cities, and by sharing knowledge and experience on the world’s stage, so that others may improve the quality of life in their communities. All leaders in the organization are expected to lead in a manner that embraces these values, the corporate culture and the passion for FCM’s mission.
Major Purpose
Reporting to the Advisor, Monitoring and Evaluation, the Database Coordinator, LLCA is responsible for maintaining program databases, ensuring that they provide up-to-date, relevant information for internal staff and external audiences. The coordinator is responsible for data collection and data management, ensuring data integrity and accuracy in the preparation of reports and presentations for senior leadership, and external audiences. Key duties include reporting on the effectiveness, outcomes, and impact of the program, and ensuring reporting procedures are designed, documented and implemented following sound practices. This includes managing all project data, reviewing information for completeness and accuracy, tracking documents and deadlines, and providing follow-up as needed.
The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive and anti-racist organization. The coordinator, will maintain the highest level of confidentiality, professionalism and exercise good judgment including the ability to escalate to management when help is required and being able to meet deadlines as set out by their direct manager within a fast-paced corporate environment.
Key Responsibilities
- Manage and update business processes related to the LLCA databases;
- Ensure that the databases contain accurate, complete, and up to-date information. Work closely with team members to ensure a high standard of quality control and identifying data inconsistencies or errors for all reporting.
- Respond to data requests, including complex and multi-layered requests requiring deeper analysis and develop corresponding visual graphic representation to better display information. Supports the development of internal and external-facing presentations.
- Undertakes the data preparation and analysis, including preparation of graphics and tables for quarterly, annual and other reporting, ensuring accuracy and effective presentation of year-to year and cumulative data.
- Produces custom and timely reports or contribute data into templates or narratives in response to various needs (e.g. finance/board memo, briefing notes, etc.).
- Supports the Advisor, M&E to produce managerial reports demonstrating progress against key performance indicators as identified in the Performance Measurement Framework. Produces progress reports, identifying data inconsistencies and potential improvements to data flow.
- Work to expand the scope of the databases to include information on new data variables and links to other relevant knowledge and carry out searches in the databases to identify trends across various sectors and assess the overall program impact on Canadian municipalities.
- Contributes suggestions and written content to support process improvements for data collection and reporting workflows, documentations, tools, tables, procedures as needed.
- Communicate with other teams to collect their feedback and needs on data monitoring
Support other teams in data collection needs?
Knowledge, Experience and Skills
- Post-secondary education in a related field (public or business administration, economics, applied science, project management, etc.)
- Exceptional organization skills, ability to wo