Administrative Assistant

Job FunctionThe Administrative Assistant provides multi-department support for a variety of administrative tasks to meet time sensitive deadlines. Assists with various housekeeping, scheduling of miscellaneous services and office inventory supplies. Mandatory Requirements College or University diploma business administration an asset 1+ years’ of administrative experience Technology savvy, Intermediate level MS Office Suite, Adobe Job Responsibilities Provides administrative support to ensure efficient operation of office functions Answers 5 to 9 line telephone systems, schedules meetings and supports visitors. Carries out administrative duties such as filing, data archiving, copying, binding, scanning, organizing file systems for annual re-creation Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. Exhibits polite and professional communication via phone, e-mail, and mail. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. Maintains supplies inventory, checks stock and places Supplier orders expediting when appropriate for departmental special projects Contributes to team effort as the ‘Go To’ person when needed Soft Skills Positive self-starter able to self-manage and prioritize effectively Professional, positive attitude, responsibility of confidential info Strong reasoning and critical thinking skills, detail oriented Able to diffuse and handle conflict with diplomacy and tact Excellent articulation and English fluency, verbal, written