Administrative Coorindator

JOB OVERVIEW

The Administrative Coordinator will be responsible for being the first and key point of contact for employees and customers for inquiries and questions. The Administrative Coordinator will be responsible for maintaining the Company directory and working closely with the HR Department and Training Department. It is crucial that the Administrative Coordinator promote a positive company image through safety, quality, consistency, and professionalism.

KEY RESPONSIBILITIES

• Represent the Company by phone and in-person by answering employees and visitors inquiries and concerns and leading them to the appropriate employee and department.
• Maintain the company directory, HR and Training Department data base and records.
• Book new hires and existing employees for theoretical and practical training internally and with external training providers
• Coordinate the annual training activities, working closely with Health & Safety, Training department and HR
• Deliver weekly new hire health and safety training sessions
• Administer OSG platform for new hire and existing employees (i.e. new account setup, troubleshooting and deactivation; profile assignment/transition, and monitoring completion of new hire training status
• Support the approval of training pay forms for hourly employees; working with Payroll and HR
• Download training completion certificates to required location (i.e. SiteDocs, ADP, or other tool, as appropriate)
• Maintain training matrices as appropriate
• Create and maintain regular reports and presentations on Training Centre utilization, etc.
• Set up the systems to enable efficient training booking
• Answering employee requests and questions related to training
• Always conduct oneself in a professional manner in alignment with Company values, including but not limited to language use, attire, and workmanship
• In accordance with Company policy and relevant employment legislation, overtime and work outside of regular hours, and being on call may be required at the discretion of the Company
• All other duties as required

Requirements : REQUIRED EXPERIENCE & QUALIFICATIONS

• 1-3 years of administrative experience
• College diploma or university degree in Training or Development or relevant field would be an asset
• Excellent administrative and coordination skills
• Positive attitude with a strong work ethic and motivation
• Detail oriented, self starter who can manage multiple tasks and deadlines in a fast-paced environment with mínimal guidance at times
• Strong MS Office skills - Word, Outlook, Excel, and PowerPoint
• You have the ability to think beyond the needs of the customer to point out errors and potential issues
• You are able to adjust quickly to changing priorities and conditions, cope effectively with complexity and change, quickly understand and absorb new information and respond appropriately
• You are a straight shooter who gets to the point and can clearly communicate in both oral and written form