Property Administrator

Job Title

Property Administrator Job Description Summary

• Manage all accounts payable and collection of receivables and input in the MRI/accounting software system
• Follow-up with delinquent tenants and report to Property Manager on a weekly basis.
• Preparation of Tenant Statement of Accounts
• Complete required percentage rent calculation sheets and ensure their proper disbursement.
• Administrate purchase orders and necessary accounting documents to input in MRI and payment of all payables.
• Assist with coding of all invoices as they pertain to the respective properties.
• Review of the Rent Roll on monthly basis.
• Responsible for record keeping and reconciliation of Impress and Petty Cash accounts.
• Maintain tenant sales administration, including phoning for sales and input in MRI, printing and distribution of the sales reports and Tenant Ranking Report.
• Ensure tenant compliance with submittance of audited sales.
• Prepare all correspondence relating to tenant accounting.
• Distribution of yearly tenant adjustment billings and ensuring accuracy.
• Setting up of new tenants and ensuring all documentation relating to this is completed (i.e. Open For Business)
• Assists in budget preparation and monthly reporting requirements
• Complete other tasks as required by the General Manager.

Skills & experience required:

• Accounting Experience - preferred 3-5 years’ experience in accounts Payable / Receivable
• Strong Communication and Organizational Skills
• Basic bookkeeping and record keeping skills
• Proficient with Microsoft Office Suite (Word, Outlook, EXCEL and SharePoint) and/or related accounting software programs, etc.). Previous experience with MRI an asset.
• Excellent inter-personal skills
• Excellent written and verbal communication skills
• Be self-motivated, diplomatic and able to work independently
• Ability to prioritize time sensitive and, at times, heavy workload
• Flexibility to meet tight deadlines, requiring additional hours as necessary
• Experience in MRI is a definite asset.
• Knowledge of commercial/office/retail property management industry would be considered a definite asset.
• Maintain a high level of confidentiality
• Must be able to provide Criminal Clearance Certificate
• College or University degree in Accounting or a related field is ideal but not required